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Your ALT-Text here CONVENTION AND VISITORS BUREAU AND HOTELS
Request for Proposals (RFP)

ABA Convention Districts

ABA Annual Conventions rotate among the four Districts shown above.

Future Conventions:

  • 2011: Central District

  • 2012: Western District

  • 2013: Southern District

  • 2014: Eastern District

After March 1, 2011, we will accept RFPs only for the 2014 Eastern District Convention.
Please direct all inquiries to the Convention Hotel Coordinator at sitecoordinator@americanbell.org. Please limit initial email proposals to a four-page attachment, text only with no images. Correspondence via U.S.P.S. delivery should be addressed to:
Hotel Coordinator, American Bell Association, 53 Royal Vista Drive, #210, Branson, MO 65616
Planning Timeline:
  • Central District 2011
    -- City of St. Louis selected
  • Western District 2012
    -- City of Phoenix selected
  • Southern District 2013
    -- after October 31, 2009, accept RFPs
    -- City of Atlanta selected
  • Eastern District 2014
    -- After March 1, 2011 accept RFPs
General Requirements:
  • Cities with major airports and hotels with free parking
  • Preferred dates between June 20 and July 2
  • Pattern: Wednesday-Saturday or Thursday-Sunday
Requirement Detail:
1. Room block - 35, 70, 90, 90, 90, 85, 5 = 465.

*ROOMS ON 24 HOUR HOLD FOR ENTIRE EVENT.

2. Meeting space day before event

  1. *Registration - (4) 6'x30" skirted tables and (8) chairs
  2. *Executive Board - 12 persons conference style 1pm-3pm
  3. *BTSC - 12 persons conference style 4pm-5:30pm
  4. *CSC - 12 persons conference style 4pm-5:30pm
  5. *Storage (coat room type)

3. Meeting space Day 1

  1. *Welcome Reception 3pm-9pm
    1. Theatre style 225 persons
    2. Head table for 18
  2. *Exhibits - (2,500 sq ft) Tear down day 4 by 6 pm
    1. (35) 6'x30" skirted tables
    2. 70 chairs
  3. *BEHOLD (900 sq ft)
    1. (8) 6'x30" skirted tables
    2. (2) 6' round
    3. (16) chairs
  4. *Executive Committee meeting room for 30 persons 2pm-6pm
  5. Various meetings in 24-hour held rooms

4. Meeting space Day 2

  1. *General session 8am (same room & set as Welcome Reception)
    1. Theater style for 225
    2. Head table for 28
  2. Luncheon & Dinner (separate from Gen. Sessions)
    1. Rounds of 10
    2. Head table for 28
  3. Various meetings in 24-hour held rooms

5. Meeting space Day 3

  1. Entertainment, 7pm-9pm
  2. Auction 9am-3pm
    1. Using Gen. Sessions room set
    2. (16) 6'x30" tables
    3. (2) 6'x15" tables
    4. Remove head table
    5. (1) 8'x8' riser w/podium microphone (set up opposite of entry)
    6. Water station
  3. Cash sandwiches/drinks concession 11am-1pm (foyer near auction)
  4. (No meetings today in remaining 24-hour held rooms)

6. Meeting space Day 4

  1. *General session
    1. Theater style for 225
    2. Head table for 18
  2. Luncheon
    1. Rounds of 10
    2. Head table for 18
  3. Banquet 7pm-11pm (Use entire ballroom)
    1. Rounds of 8 for 225
    2. Re-center head table and set for 24
    3. 8'x8' riser set in left front corner for entertainment (floor microphone)
    4. Two cash bars, small covered round tables 2/candles & chairs.
        5:45pm-8pm
  4. Various meetings in 24-hour held rooms
Past Convention Hotels
  2000: Bavarian Inn Lodge - Frankenmuth, MI
2001: Lake Morey Inn Resort - Fairlee, VT
2002: Westin - Cincinnati, OH
2003: Amway Grand Plaza - Grand Rapids, MI
2004: DoubleTree - Ontario, CA
2005: Wyndham Bonaventure - Ft. Lauderdale, FL
2006: Sheraton - Baltimore, MD
2007: Marriott Oak Brook Resort - Chicago, IL
2008: Omni Interlocken Resort - Broomfield, CO
2009: Dallas/Ft. Worth Marriott - Irving, TX
2010: Embassy Suites - Cleveland, OH
Future Convention Hotels
  2011: Hilton Frontenac Hotel - St. Louis, MO
2012: Hilton Scottsdale Hotel & Resort
2013: Atlanta - Hotel TBD Fall 2010

DIRECT RFPs AND OTHER CONVENTION CORRESPONDENCE TO:

Convention Site Coordinator c/o American Bell Association
53 Royal Vista Dr. #210, Branson, MO 65616

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